Guild Equipment Policy – Approved November 2, 2017

The Guild owns floor looms, table looms, inkle looms, spinning wheels, and fibre
preparation equipment along with multiple smaller pieces used in association with the
weaving and spinning equipment.

The Guild uses this equipment for Guild projects: program activities, workshops, study
groups, public demonstrations, fundraising weaving projects, and educational outreach.
Guild use has priority over individual use of equipment. A Guild project is one
authorized and developed by the Guild, using Guild equipment and Guild materials, and
is open to participation by any Guild member.

Equipment may be rented by individual members for personal use providing that use
does not conflict with a Guild project. Floor looms may be used at the Studio only. Queries
regarding availability and reservations for use of a studio loom can be made by contacting
Sandra Hodgins (softwear@shaw.ca).

A deposit of $100.00 on an undated cheque is required for each item rented or
borrowed by a member. Major items — floor looms and reeds when used at the Studio
for personal projects, fully equipped table looms, inkle looms, spinning wheels, drum
carders and English combs — may be rented at $5.00 a week. Equipment may be
rented up to eight weeks; but may be extended at the same rental rate with the
approval of the Equipment Coordinator.

Minor equipment — shuttles, bobbins, bobbin winders, temples, warping boards, hand cards,
flick carders — may be borrowed without charge on the approval of the Equipment Coordinator.
It is suggested that a small donation in lieu of rent be made.

All equipment to be rented or borrowed must be recorded on the Equipment Rental
Form, signed and approved by the Equipment Coordinator or, in the Coordinator’s
absence, a member of the Executive.

The Equipment Coordinator is responsible for examining all equipment when it is
returned. The deposit will be returned when the Equipment Coordinator is satisfied that
the equipment including all accessories is returned in the condition in which is was
loaned out and that any rent due is paid. The cost of repairs or replacement of any
equipment lost or broken during the rental or borrow is the responsibility of the renter/
borrower.

If the Guild accepts donations of equipment on behalf of its members, it is with the
understanding that it is the prerogative of the Guild to either keep or sell the donation.
Recommendations to sell equipment will be made by the Equipment Coordinator and
presented to the Guild at a business meeting where all members have an opportunity
for input to the final deposition.

The Equipment Coordinator position is currently vacant.  For both equipment queries and Studio scheduling, please contact Sandra Hodgins – softwear@shaw.ca